DISTRICT TRAVEL REQUESTS
Caity Karapostoles is Receptionist, Facilities Coordinator and Travel Coordinator for the Sequim School District.
FOR ALL DISTRICT TRAVEL, any time you have a sub, including field trips, conferences, training (even if held in-district), extracurricular activities, errands, etc., a District Travel Request form must be completed.
This form can be obtained at your building’s main office or online by clicking the links to the left.
The travel form is intended to estimate costs involved with the travel including: substitute costs, lodging, meals, transportation, registration, parking, etc. Please be sure to include any and all estimated costs involved.
After completing, the form is processed through your building’s main office and should arrive at the District office at least five (5) business days prior to your departure date. The travel request must be signed and coded by the administrator before it can be processed.
If your travel involves bus travel, the travel request must arrive a minimum of 10 days before the trip, and you must contact transportation so arrangements can be made.
If your travel involves a ferry crossing with students, the Washington State Ferries requires AT LEAST 72 hours notice including the number of students and whether they are under/over 90 lbs. This is to insure space is available for buses and vans and also that there are adequate life jackets on board the vessel. Please print out the form under student safety at www.wsdot.wa.gov/ferries/infodesk/faq/school and submit it to email@example.com at least 72 hours prior to your departure. Failure to do so could result in denial to board.
If a substitute is needed, please enter your absence in SubOnline at https://www.substituteonline.com. Please use the Reason "District Initiated" and "77777" as the reason code. When I get your travel request, I will put in the correct code for the program paying for your sub.
If traveling with a large group, the District office will arrange for your lodging. If traveling alone or with a small group, we do ask that you make your own lodging arrangements. Please check the back of the travel request form for the maximum reimbursable rate allowed. Please book your rooms on www.fedrooms.com to get the state reimbursable rate.
Many conferences provide some meals. Hotels often provide a breakfast. Please be sure to include only those meals not provided on the travel request. Please note that the first meal on the day you are leaving and the last meal on the day of return should not be included on the travel request and are at your own expense. Please save all receipts.